Letter of Implementation No. 19, s. 1972

MALACAÑANG
MANILA

LETTER OF IMPLEMENTATION NO. 19

RELATIVE TO CHAPTER II, PART XIX ON DEPARTMENT OF
NATIONAL DEFENSE AND OTHER PERTINENT PROVISIONS
OF THE INTEGRATED REORGANIZATION PLAN

TO: The Secretary
Department of National Defense
Camp General Emilio Aguinaldo
Quezon City

Pursuant to Presidential Decree No. 1, dated September 24, 1972, Reorganizing the Executive Branch of the National Government, you are hereby directed to implement Chapter II, Part XIX on National Security and other pertinent provisions of the Integrated Reorganization Plan, hereinafter referred to as the “Plan,” prepared by the Commission on Reorganization as follows:

ORGANIZATION OF THE DEPARTMENT OF
NATIONAL DEFENSE

Section 1. The organization and functions of the Department of National Defense, hereinafter referred to as the “Department,” shall be in accordance with the Provisions of Chapter II, Part XIX and other pertinent provisions of the Plan and the details contained in this Letter of Implementation.

Sec. 2. The organization of the Department, as graphically depicted in the following organization chart, shall consist of the Department proper composed of the immediate Office of the Secretary, the Public Information Service, the Legal Service, and the Executive Staff composed of the Staff for Plans and Programs, Staff for Comptroller, Staff for Administration, and Staff for Installation and Logistics; the Arsenal; the Office of Civil Defense; the Philippine Veterans Affairs Office; the Bureau of Coast and Geodetic Survey; the Weather Bureau; and the Armed Forces of the Philippines composed of the Philippine Army, Philippine Constabulary, Philippine Air Force, Philippine Navy including the Philippine Coast Guard, and the AFP-Wide Support and Separate Units.

RELATIONSHIPS BETWEEN THE DEPARTMENT PROPER,
ARMED FORCES OF THE PHILIPPINES (AFP),
BUREAUS AND OFFICES

Sec. 3. The Office of the Secretary shall be charged with the duty of supervising the National Defense program of the country and shall have executive supervision over the Armed Forces of the Philippines and the bureaus, offices, and services under the jurisdiction of the Department. It shall also have the responsibility for overseeing field operations to insure the judicious and effective implementation of the national defense and security programs. It shall constantly draw from the various units of the Department such advice and assistance as may be necessary to successfully achieve the goals and objectives of the national defense and security program.

Sec. 4. In the Armed Forces of the Philippines there shall be a Chief of Staff who shall execute the President’s command functions in relation to military strategy, tactics, and operations. As the immediate adviser to the Secretary, he is responsible for planning, development, and execution of the national defense program as prescribed by the Secretary. He has command of all the elements of the Armed Forces. He is authorized to prescribe, subject to the approval of the Secretary of National Defense, the organization, functions, duties, and powers of the various staffs, services, installations, and other units of the Armed Forces.

Sec. 5. The bureaus and offices of the Department shall be essentially line in character and as such the bureau directors and heads of offices shall exercise inherent authority granted by appropriate laws, as well as authority delegated to them by the Secretary on substantive and administrative matters. The bureaus and offices of the Department shall be responsible for one or more major substantive activities of the Department. They shall promulgate rules and regulations necessary to carry out their objectives and functions, within the context of broad departmental policies and standards. In the exercise of their functions, they I shall be directly responsible to the Secretary and shall receive proper technical guidance from the staff services of the Department proper.

FUNCTIONAL STATEMENTS OF THE DEPARTMENT
OF NATIONAL DEFENSE

Sec. 6. In conformity with the above set of functional relationships, the functions, powers, duties, and responsibilities of the various units of the Department shall be as follows:

FUNCTIONS OF THE DEPARTMENT

Sec. 7. The Department shall, among others, be responsible for providing the necessary protection of the state against external and internal threats; directing, planning, and supervising the national defense program; maintaining law and order throughout the country; and per forming such other functions as may be provided by law.

OFFICE OF THE SECRETARY

Sec. 8. The Office of the Secretary shall consist of the Secretary of National Defense, one Undersecretary, except as may otherwise be provided pursuant to Presidential Decree No. 1-B dated November 1, 1972, and the personnel in their immediate Office. It shall be responsible for the adoption of rules and regulations necessary to carry out departmental policies and objectives, and shall exercise general supervision and control over the bureaus and offices of the Department.

Functions of the Secretary

Sec. 8.1. The functions of the Secretary shall be as follows:

1. Advise the President in the promulgation of executive orders, regulations, and decrees relative to matters under the jurisdiction of the Department;

2. Establish the policies and standards for the operation of the Department pursuant to the President’s program of government;

3. Promulgate rules and regulations necessary to carry out Department objectives, policies, and functions;

4. Exercise supervision and control over all bureaus and offices under the Department;

5. Delegate authority for the performance of any function to officers and employees under his direction; and

6. Perform such other functions as may be provided by law.

Functions of the Undersecretary

Sec. 8.2. The functions of the Undersecretary shall follows:

1. Advise and assist the Secretary in the formulation and implementation of Department objectives and policies;

2. Oversee all the operational activities of the Department for which he shall be responsible to the Secretary;

3. Coordinate the programs and projects of the Department, and be responsible for its economical, efficient, and effective administration;

4. Serve as deputy to the Secretary in all matters relating to the operations of the Department; and

5. Perform such other functions as may be provided by law.

Sec. 8.3. When the Secretary is unable to perform his duties owing to illness, absence, or other cause, as in case of vacancy in the Office, the Undersecretary shall temporarily perform the functions of said Office.

FUNCTIONS OF THE PUBLIC INFORMATION SERVICE

Sec. 9. The Public Information Service shall have the following functions, among others:

a. Develop programs to have the policies, plans, and activities of the Department properly understood by the public;

b. Produce and disseminate media materials to implement the Information program of the Department;

c. Service the needs of the Department and its bureaus and offices in the production and publication of reports, information materials, and literature;

d. Coordinate with the Department of Public Information; and

e. Perform such other functions as may be provided by law.

FUNCTIONS OF THE LEGAL SERVICE

Sec. 10. The Legal Service shall have the following functions, among others:

a. Provide legal advice and assistance to the Secretary, the Undersecretary, and the bureaus and offices of the Department;

b. Develop and review policies and procedures affecting complaints referred to the Secretary;

c. Render opinions on questions of law affecting the operation of the Department;

d. Review communications involving legal matters for the Secretary’s action;

e. Conduct administrative investigation, including the review of administrative charges against employees of the Department;

f. Act on appeals and review awards and contracts where the Department is an interested party;

g. Provide assistance in matters of legislation in order to promote the Department’s interest;

h. Conduct studies on legislations affecting the Department; and

i. Perform such other functions as may be provided by law.

FUNCTIONS OF THE EXECUTIVE STAFF

Sec. 11. The Executive Staff shall be composed of Staff for Plans and Programs, Staff for Comptroller, Staff for Administration, and Staff for Installation and Logistics with corresponding duties and responsibilities, as follows:

Functions of the Staff for Plans and Programs

Sec. 11.1. The Staff for Plans and Programs shall have the following functions, among others:

a. Assist the Secretary in providing executive direction, supervision, and control over all national defense and internal security responsibilities of the Department;

b. Formulate long-range and annual plans and programs for the Department; coordinate and provide support to the planning and programming of the bureaus under the Department as well as review and integrate their proposals into a consistent set of objectives;

c. Formulate criteria for determining priorities for proposed projects, and accordingly select capital projects for funding and execution including appropriate financing schemes;

d. Formulate, develop, implement, and review for the Secretary plans and policies concerning internal security of the country;

e. Continually assess the efficacy of special operations efforts against insurgency, subversion, lawlessness, and criminality;

f. Act on all intelligence and security matters including liaisoning with agencies concerned with the same and institute for the Secretary policies and measures on personnel, records, and physical security;

g. Provide statistical service to defense planning and budgeting agencies and maintain updated defense data for critical planning during crisis situations;

h. Formulate, develop, and review for the Secretary national defense plans and policies, and see to it that the same are implemented correctly and promptly;

i. Assess and review treaties, military alliances and security arrangements;

j. Undertake studies on integration of military and non-military aspects of national defense, and act on all defense plans and organization matters including liaisoning with other similarly interested agencies; and

k. Perform such other functions as may be provided by law.

Functions of the Staff for Comptroller

Sec. 11.2. The Staff for Comptroller shall have the following functions, among others:

a. Assist the Secretary in directing and supervising the preparation of the annual budget and mid-range and long-range fiscal plans and programs of the Department;

b. Provide guidelines on Department financial transactions and the Department overall utilization of funds and assets;

c. Provide a system of execution and control of the Department budget;

d. Establish procedures for a continuing review, analysis, and evaluation of fiscal plans and programs in relation to targets and goals;

e. Review internal control systems for safeguarding money and property to ascertain weaknesses and deficiencies requiring correction;

f. Supervise management engineering activities and conduct studies of all operations to determine performance standard;

g. Provide, subject to budgetary ceilings, fund estimates in support of the Department’s operations, plans, and programs;

h. Assist management in the presentation of the Department’s budgetary estimates before administrative and legislative bodies;

i. Supervise activities relative to accounting and financial transactions of the Department;

j. Allocate available funds for programs on the basis of approved guidelines and policies;

k. Prepare and submit financial reports to management and other government departments and agencies authorized to receive such reports;

l. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management;

m. Certify to the availability of funds, obligate funds, and issue treasury warrants to liquidate obligations;

n. Analyze and review reports on unliquidated accountability; and

o. Perform such other functions as may be provided by law.

Functions of the Staff for Administration

Sec. 11.3. The Staff for Administration shall have following functions, among others:

a. Provide direction and guidance on personnel and administrative matters to all bureaus, agencies, and offices under the Department;

b. Formulate and develop plans and policies on recruitment, selection, placement, promotion, transfer, reappointment, retirement, and separation of personnel;

c. Formulate plans and policies on career training and development, conduct training programs for civilian personnel in the Department proper, and coordinate all training activities for personnel of the bureaus and offices under the Department;

d. Formulate policies on records management and administration, and maintain the central records of the Department to include the preservation and safeguarding of all records and documents thereof;

e. Act on all matters concerning attendance, leaves of absence, appointments, promotions, transfers, and other personnel transactions;

f. Assist the Secretary in securing the detail and determining the assignments of military personnel;

g. Provide medical and dental services to the personnel of the Department proper;

h. Prepare payroll and collection activities affecting civilian and military personnel of the Department proper;

i. Provide general services to include building and facilities maintenance, security, transport services, supply and equipment procurement and distribution at the Department proper;

j. Provide publication and message center services which shall include reproduction and distribution of Department publications; and

k. Perform such other functions as may be provided by law.

Functions of the Staff for Installation and Logistics

Sec. 11.4. The Staff for Installation and Logistics shall have the following functions, among others:

a. Assist the Secretary in providing executive guidance, supervision, and control over all Department activities pertaining to material resources and their allocation, munitions, logistics, technical services, labor, public works, and engineering;

b. Assist the Secretary in developing civil works program activities and in implementing the same, including the determination of the civilian personnel requirement in support thereof, initiation of appropriate studies on projects sponsored by other government agencies, assessment of the Department’s participation in non-military projects and action on all matters relating to real estate, installation, repairs and utilities;

c. Assist the Secretary in formulating and implementing plans and policies on material resources and their allocation and utilization; oversee procurement, storage, issue, disposal and/or allocation of supplies, materials, equipment, facilities and/or services; and conduct market research on their prevailing prices, among others, by maintaining liaison with the Philippine Chamber of Commerce, Philippine Chamber of Industries, Supply Coordination Office and related government agencies;

d. Assist the Secretary in the review and implementation of decisions on bids, awards, contracts, and purchase and job orders relative to the procurement of materials and equipment;

e. Provide staff action on Military Assistance Program (MAP) and reparations matters; and

f. Perform such other functions as may be provided by law.

FUNCTIONS OF THE ARSENAL

Sec. 12. The Arsenal shall be responsible for the establishment, operation, maintenance, and security of government arsenals; achieving self-sufficiency in small arms, mortars, and other weapons and munitions; designing, developing, manufacturing, procuring, stockpiling, and allocating small arms, mortars, and other weapons and munitions; and devising ways and means for the efficient mobilization of civilian industry to augment the production of the Arsenal in an emergency.

The Arsenal, as graphically depicted in the following organization chart, shall have an Office of the Director composed of the Director, the Assistant Director and the personnel in their immediate Office, a Planning Division, a Comptroller Division, an Administrative Division, an Engineering Division, a Propellant Division, a Cartridge Division, a Primer Division, and a Case and Bullet Division with corresponding duties and responsibilities, as follows:

Functions of the Office of the Director

Sec. 12.1. The Office of the Director shall have the following functions, among others:

a. Promulgate rules and regulations necessary to carry out the policies and attain the objectives of the Arsenal;

b. Exercise supervision and control over all the units of the Arsenal; and

c. Perform such other functions as may be provided by law.

Functions of the Planning Division

Sec. 12.2. The Planning Division shall have the following functions, among others:

a. Prepare and update long-range plans and programs for the Arsenal;

b. Determine the annual production output;

c. Continually review the production schedules and update the same;

d. Plan out the schedule of orders and deliveries; and

e. Perform such other functions as may be provided by law.

Functions of the Comptroller Division

Sec. 12.3. The Comptroller Division shall have the following functions, among others:

a. Establish management controls and a reporting system;

b. Set-up and maintain a cost accounting system;

c. Conduct management reviews and review program expenditures;

d. Prepare budget estimates in support of the annual plans and programs;

e. Prepare and submit financial statements and reports;

f. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management;

g. Certify to the availability of funds, obligate funds, and issue treasury warrants to liquidate obligations;

h. Prepare billings to debtors of the National Government; and

i. Perform such other functions as may be provided by law.

Functions of the Administrative Division

Sec. 12.4. The Administrative Division shall have the following functions, among others:

a. Advise management on personnel policy and administration;

b. Act on all matters concerning attendance, leaves of absence, appointments, promotions, transfers, and other personnel transactions;

c. Take charge of the safety requirements and standards of the Agency; publish safety regulations, standards, and policies within the Arsenal conduct necessary training programs for the safety of personnel;

d. Implement appropriate security measures;

e. Provide legal advice to the Director and the different units of the Arsenal; and act on legal matters pertaining to the Arsenal, including contracts, claims, investigation reports, administrative cases, legal opinions, and related matters;

f. Provide general services for the Government Arsenal, including ground maintenance, power supply, water system, mail, custodial and transport facilities, and communication system to support the various activities of the various Arsenal sub-plants and subsidiaries;

g. Procure, store, and issue all supplies, materials, and equipment of the Arsenal;

h. Account properties and coordinate with the plant divisions and other units for the receipt and issue of supplies, materials, and equipment needed by the Arsenal; and

i. Perform such other functions as may be provided by law.

Functions of the Engineering Division

Sec. 12.5. The Engineering Division shall have the following functions, among others:

a. Study and recommend designs and modifications on equipment and parts for effective use of the Arsenal;

b. Provide technical know-how in the installation and erection of Arsenal equipment and buildings;

c. Assure the quality of Arsenal products;

d. Establish the process norms in the plants for the manufacture of products according to specific standards with least waste;

e. Coordinate with other units for the effective and efficient attainment of production goals;

f. Take charge of the quality production, planning, and control of all the four plants; and

g. Perform such other functions as may be provided by law.

Functions of the Propellant Division

Sec. 12.6. The Propellant Division shall have the following functions, among others:

a. Manufacture propellant powder from raw materials in accordance with specifications; and

b. Perform such other functions as may be provided by law.

Functions of the Cartridge Division

Sec. 12.7. The Cartridge Division shall have the following functions, among others:

a. Assemble components into finished cartridges in accordance with specifications; and

b. Perform such other functions as may be provided by law.

Functions of the Primer Division

Sec. 12.8. The Primer Division shall have the following functions, among others:

a. Manufacture primers from raw materials in accordance with specifications; and

b. Perform such other functions as may be provided by law.

Functions of the Case and Bullet Division

Sec. 12.9. The Case and Bullet Division shall have the following functions, among others:

a. Manufacture cases and bullets in accordance with specifications; and

b. Perform such other functions as may be provided by law.

FUNCTIONS OF THE OFFICE OF CIVIL DEFENSE

Sec. 13. The Office of Civil Defense shall be responsible for coordinating, on the national level, the activities and functions of various agencies and instrumentalities of the National Government and private institutions and civic organizations devoted to public welfare so that the facilities and resources of the entire nation may be utilized to the maximum extent for the protection and preservation of the civilian populace and property during time of war and other national emergencies of equally grave character, it shall have the following functions, among others:

a. Establish and administer a comprehensive national civil defense and civil assistance program;

b. Formulate policies and prepare plans for the protection and welfare of the civilian populace in time of war directly involving the Philippines or other national emergencies of equally grave character;

c. Estimate the total material manpower and fiscal requirements for carrying out the national civil defense and civil assistance program and allocate to the provinces and cities such aid in facilities materials, and funds as may be made available from the National Government;

d. Develop and coordinate program for informing, educating, and training the general public and volunteer workers on civil defense and civil assistance measures and activities;

e. Furnish guidance to the various provinces, cities, and municipalities in the planning, organization, and operation of their civil defense organizations;

f. Advise the Secretary on matters concerning civil defense and make recommendations from time to time as may be deemed appropriate or as the Secretary may require; and

g. Perform such other functions as may be provided by law.

The Office, as graphically depicted in the following organization chart, shall have an Office of the Administrator composed of the Administrator, the Deputy Administrator and the personnel in their immediate Office, an Administrative Division, a Plans and Training Division, a Communications, Warning and Operations Division, an Operations Control and Coordinating Center, and such number of field stations as the exigencies of the national civil defense and civil assistance programs may require, with corresponding duties and responsibilities, as follows:

Functions of the Office of the Administrator

Sec. 13.1. The Office of the Administrator shall have the following functions, among others:

a. Exercise supervision and control over all units, including field stations, under the Office;

b. Promulgate rules and regulations necessary to carry out the policies and attain the objectives of the Office; and

c. Perform such other functions as may be provided by law.

Functions of the Administrative Division

Sec. 13.2. The Administrative Division shall have the following functions, among others:

a. Advise management on personnel policy and administration;

b. Act on all matters concerning attendance, leaves of absence, appointments, promotions, transfers, and other personnel transactions;

c. Provide legal advice to the Administrator, Deputy Administrator and the different divisions and units of the Office;

d. Handle the legal matters and problems affecting the Office;

e. Receive, collect and deposit cash, prepare payrolls, and process vouchers for payment of the Office obligations;

f. Prepare, subject to budgetary ceilings, fund estimates in support of the Office’s operations, plans, and programs;

g. Assist management in the presentation of the Office’s budgetary estimates before administrative and legislative bodies;

h. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management;

i. Prepare and submit financial reports to management and other government departments and agencies authorized to receive such reports;

j. Certify to the availability of funds, obligate funds, and issue treasury warrants to liquidate obligations;

k. File and maintain necessary records and establish a records disposition program for the Office;

l. Procure, store, and distribute supplies and equipment of the Office, and conduct periodic inventories of the same;

m. Provide mail, transportation, custodial, janitorial, security, and general utility services for the Office; and

n. Perform such other functions as may be provided by law.

Functions of the Plans and Training Division

Sec. 13.3. The Plans and Training Division shall have the following functions, among others:

a. Establish a comprehensive civil defense program;

b. Formulate policies and prepare plans for the protection of the populace;

c. Develop and coordinate a program for informing, educating, and training the general public and volunteer workers on civil defense activities;

d. Formulate policies and integrate action programs of the Department and other government agencies on civil emergency and disturbance control, rescue and evacuation and relief and rehabilitation; and

e. Perform such other functions as may be provided by law.

Functions of the Communications, Warning
and Operations Division

Sec. 13.4. The Communications, Warning and Operations Division shall have the following functions, among others:

a. Disseminate information regarding precautionary measures to be taken during natural and man-made disasters including messages for the coordination of all government agencies with communications facilities;

b. Implement rules and regulations governing the participation of the broadcast industry in the warning system;

c. Coordinate on the national level the communications capability of the government and private sectors for the transmission, reception, and dissemination of emergency messages;

d. Supervise, train, and guide all communications and warning personnel on the national, provincial, city, and municipal levels;

e. Provide, operate, and maintain necessary communications facilities between the Office of Civil Defense and members of the Committee on Warning System (COWS) and the Emergency Broadcasting System (EBS);

f. Prepare, process, analyze, and evaluate information gathered for proper recovery action and disposition;

g. Provide and maintain updated information materials, such as maps, bulletins and status boards for immediate action on any eventuality;

h. Record, compile, and update data on manpower and other resources of the government for reference and guidance purposes; and

i. Perform such other functions as may be provided by law.

Functions of the Operations Control and
Coordinating Center

Sec. 13.5. The Operations Control and Coordinating Center shall have the following functions, among others:

a. Provide executive management and control of national government and multi-departmental type of disaster control and stabilization operations to meet various forms of civil emergencies and disturbances;

b. Establish operational schemes in response to various forms of disasters, calamities, and civil disturbances in different localities;

c. Coordinate rescue and evacuation and relief and rehabilitation activities of all government agencies, private volunteer groups, and foreign/international assistance groups/agencies;

d. Coordinate with the different agencies, both government and private, on civil defense and civil assistance activities;

e. Coordinate with the National Computer Center (NCC) on provision of input data on demography, resources, transportation and communication facilities, and political structure and leadership down to the barrio level, for management and operational use;

f. Collect, process, and disseminate national disaster/emergency control information;

g. Maintain communications with other assistance agencies/volunteer groups; and

h. Perform such other functions as may be provided by law.

Functions of the Field Stations

Sec. 13.6. The Field Stations shall have the following functions, among others:

a. Serve as forward headquarters of operation in their respective areas under emergency situations;

b. Exercise coordination and control over local civil defense direction centers in cases of emergency in isolated areas, including civil assistance; and

c. Perform such other functions as may be provided by law.

FUNCTIONS OF THE PHILIPPINE VETERANS AFFAIRS OFFICE

Sec. 14. The Philippine Veterans Affairs Office shall, among others, be responsible for administering all benefits to veterans, their heirs and beneficiaries; providing medical care and treatment to veterans pursuant to existing laws; formulating policies concerning ex-servicemen affairs, including their placement and training as well as assistance to widows, dependents and retiring military personnel; and performing such other functions as may be provided by law.

The Office, as graphically depicted in the following organization chart, shall have an Office of the Administrator composed of the Administrator, the Deputy Administrator and the personnel in their immediate Office, a Disability Rating Board, an Administrative Division, a Financial and Management Division, a Claims and Pensions Branch, a Veterans Memorial Hospital, and such number of field teams as the exigencies of the veterans affairs program may require, with corresponding duties and responsibilities, as follows:

FUNCTIONS OF THE OFFICE OF THE ADMINISTRATOR

Sec. 15. The Office of the Administrator shall have the following functions, among others:

a. Exercise supervision and control over all units including field teams under it;

b. Promulgate rules and regulations necessary to carry out the policies and attain objectives of the Office;

c. Approve long-range plans for the promotion of veterans’ welfare including their widows, orphans and other dependents; and

d. Perform such other functions as may be provided by law.

FUNCTIONS OF THE DISABILITY RATING BOARD

Sec. 16. The Disability Rating Board shall have the following functions, among others;

a. Formulate policies for determining the degree of ratings/disability of all persons applying for disability pension;

b. Formulate policies relative to re-evaluation and re-determination of veteran/ex-service men’s service-connected disability;

c. Recommend the physical examination of disability pensioners for re-determination of their disability; and

d. Perform such other functions as may be provided by law.

FUNCTIONS OF THE ADMINISTRATIVE DIVISION

Sec. 17. The Administrative Division shall, among others, be responsible for providing the Office with economical, efficient, and effective services relating to personnel, legal assistance, information, records, supplies, equipment, collection, disbursements, security, and custodial work. It shall have the following sections with corresponding duties and responsibilities, as follows:

Functions of the Public Assistance and
Information Section

Sec. 17.1. The Public Assistance and Information Section shall have the following functions, among others:

a. Develop programs to have the policies, plans, veterans laws and rules, and activities of the Office properly understood by the public;

b. Produce and disseminate media materials to implement the information program of the Office;

c. Maintain liaison with government and private agencies whose functions relate to veterans;

d. Prepare materials for radio broadcast or press release to media;

e. Publish necessary information bulletins for the benefit of veterans; and

f. Perform such other functions as may be provided by law.

Functions of the Personnel Section

Sec. 17.2. The Personnel Section shall have the owing functions, among others:

a. Advise management on personnel policy and administration;

b. Formulate policies governing personnel management such as recruitment, selection, transfer, promotion, leaves, separation or retirement;

c. Act on all matters concerning attendance, leaves of absence, appointments, promotions, transfers, and other personnel transactions;

d. Conduct training programs;

e. Maintain personnel records and statistics; and

f. Perform such other functions as may be provided by law.

Functions of the General Services Section

Sec. 17.3. The General Services Section shall have the following functions, among others:

a. File and maintain all records and documents relative to claims for benefits being administered by the Office;

b. Provide mail, transportation, security guarding, janitorial, and general utility services for the Office;

c. Procure, store, and distribute supplies and equipment of the Office, and conduct periodic inventories of the same;

d. Receive, collect and deposit cash, prepare payrolls and process vouchers for payments of the Office obligations; and

e. Perform such other functions as may be provided by law.

FUNCTIONS OF THE LEGAL AND INVESTIGATION DIVISION

Sec. 18. The Legal and Investigation Division shall have the following functions, among others:

a. Provide legal advice to the Administrator, the Deputy Administrator, and the divisions and units of the Office;

b. Interpret laws and rules affecting the operations of the Office;

c. Conduct legal research work and prepare proposed legislation on veterans matters;

d. Review for the Administrator claims in cases where doubts exist and report on the validity of such claims;

e. Examine and evaluate claims of unrecognized guerilla or political prisoners;

f. Conduct spot or field investigations concerning the identity and whereabouts of claimants and the genuineness of supporting documents and other relevant information necessary for arriving at sound decision or judgment;

g. Compile all U.S. and Philippine laws providing rights and benefits to Filipino veterans, their heirs and beneficiaries, including policies, rules, and regulations thereon; and

h. Perform such other functions as may be provided by law.

FUNCTIONS OF THE FINANCIAL AND MANAGEMENT DIVISION

Sec. 19. The Financial and Management Division shall be responsible for providing the Office with staff advice and assistance on budgeting, financial, and management improvement matters. It shall have the following sections with corresponding duties and responsibilities, as follows:

Functions of the Budget Section

Sec. 19.1. The Budget Section shall have the following functions, among others:

a. Provide, subject to budgetary ceilings, fund estimates in support of the Office operations, plans, and programs;

b. Assist management in the presentation of the Office’s budgetary estimates before administrative and legislative bodies;

c. Prepare annual financial work plans;

d. Allocate available funds to programs on the basis of approved guidelines and priorities;

e. Issue allotment advice in support of the fund requirements for the conduct of the operations under each program;

f. Review performance reports to determine conformance with set standards;

g. Prepare financial reports for management guidance and as required by higher authorities; and

h. Perform such other functions as may be provided by law.

Functions of the Accounting Section

Sec. 19.2. The Accounting Section shall have the following functions, among others:

a. Advise management on financial matters;

b. Prepare and submit financial reports to management and other government departments and agencies authorized to receive such reports;

c. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management;

d. Certify to the availability of funds, obligate funds, and issue treasury warrants to liquidate obligations;

e. Process requisitions, vouchers and reports of collection and disbursement; and

f. Perform such other functions as may be provided by law.

Functions of the Management Section

Sec. 19.3. The Management Section shall have the following functions, among others:

a. Develop plan and program objectives relative to management improvement in the Office;

b. Examine the administrative organization of the Office and make recommendations for improvement;

c. Maintain and update the Office organization and other manuals;

d. Undertake regular management surveys of organizational structure, manpower, and operations; study special problems as assigned; review existing methods, procedures, and systems; and make recommendations for improvement;

e. Develop new and improved management systems; exercise staff supervision over the implementation of such improvements; and provide training in the use of the systems;

f. Review internal control systems for safeguarding money and property to ascertain weaknesses and deficiencies requiring correction; and

g. Perform such other functions as may be provided by law.

FUNCTIONS OF THE CLAIMS AND PENSIONS BRANCH

Sec. 20, The Claims and Pensions Branch shall, among others, be responsible for adjudicating and administering all benefits, pensions, and other privileges, except medical care and treatment granted to veterans, their heirs or beneficiaries; providing assistance to retiring and retired/honorably discharged military personnel to acquire gainful employment; and performing such other functions as may be provided by law. It shall have the following divisions with corresponding duties and responsibilities, as follows:

Functions of the Special Projects Division

Sec. 20.1. The Special Projects Division shall have the following functions, among others:

a. Undertake feasibility studies on projects or business ventures which could accommodate retired or retiring military personnel;

b. Maintain statistical information concerning qualifications and expertise necessary for civilian employment;

c. Promote and develop the formation of private business corporations/cooperatives among retiring or retired personnel and furnish technical and professional assistance to them;

d. Provide assistance to widows and dependents of military personnel whose problems are brought to the attention of the Secretary pursuant to Executive Order No. 366, series of 1972; and

e. Perform such other functions as may be provided by law.

Functions of the Placement and Training Division

Sec. 20.2. The Placement and Training Division shall have the following functions, among others:

a. Assist retiring and retired/honorably discharged military personnel in acquiring gainful employment;

b. Formulate and implement plans for the acquisition of skills for civilian endeavors;

c. Provide guidance and counseling to retiring personnel for adjustment to civilian life and train them on skills necessary for civilian endeavor;

d. Provide liaison and coordination with civilian business agencies for possible employment of retirees; and

e. Perform such other functions as may be provided by law.

Functions of the Miscellaneous Benefits Division

Sec. 20.3. The Miscellaneous Benefits Division shall have the following functions, among others:

a. Process all claims which do not fall under the jurisdiction of any other operating division in the Office;

b. Formulate policies and make recommendations concerning claims for various veterans preferences in Civil Service examinations, employment priority and public lands acquisition under Executive Order No. 132, series of 1948 and R.A. No. 1363;

c. Coordinate with the AFP in securing documents to support applications for miscellaneous benefits under the Philippine or U.S. laws;

d. Docket, process, and recommend appropriate action on claims for backpay under R.A. No. 304, as amended by R.A. No. 897;

e. Maintain up-to-date statistical records of claims under these categories; and

f. Perform such other functions as may be provided by law.

Functions of the Pension and Gratuity Division

Sec. 20.4. The Pension and Gratuity Division shall have the following functions, among others:

a. Formulate policies in the administration and implementation of pension laws for World War II veterans and next of kin, including veterans of Philippine Expeditionary Forces sent overseas and those who were disabled while in the active service of the Armed Forces of the Philippines;

b. Docket, process, and recommend appropriate action on all claims for pension under C.A. 603, R.A. 573, and R.A. 610, as amended;

c. Maintain up-to-date statistical records of all pension claims under these categories;

d. Maintain up-to-date compilation of policies, rules, and regulations on the administration of various pension laws; and

e. Perform such other functions as may be provided by law.

Functions of the Educational Benefits Division

Sec. 20.5. The Educational Benefits Division shall have the following functions, among others:

a. Formulate policies and make recommendations concerning claims for educational benefits;

b. Process and recommend appropriate action on all claims for educational benefits, including renewal and extension of said benefits under R.A. 65, as amended;

c. Keep up-to-date records of all educational claims received, including action taken;

d. Prepare and maintain an up-to-date compilation of all policies, rules, and regulations in the administration of educational benefits;

e. Prepare up-to-date statistical records of educational claims, break down of courses taken and other information helpful in the processing of claims for educational benefits; and

f. Perform such other functions as may be provided by law.

Functions of the Special Claims Division

Sec. 20.6. The Special Claims Division shall have the following functions, among others:

a. Formulate policies and make recommendations concerning claims under the backpay program of the $31M Fund;

b. Docket, process, and recommend appropriate action on claims for benefits provided under Philippine or U.S. laws, specifically the benefit claims for World War II veterans payable under the Fund;

c. Provide operating guidelines for the processing, adjudication and/or payment of claims under the backpay program of the Fund;

d. Coordinate with other agencies which participate in the settlement of claims under the Fund; and

e. Perform such other functions as may be provided by law.

FUNCTIONS OF THE VETERANS MEMORIAL HOSPITAL

Sec. 21. The Veterans Memorial Hospital shall retain its present organizational structure and perform its present functions under the laws creating it, except that the Internal Audit of the Veterans Memorial Hospital shall be converted into a Management Division and placed under the Comptroller to conform with the abolition of internal audit units under the Plan.

FUNCTIONS OF THE FIELD TEAMS

Sec. 22. The Field Teams as established shall be responsible for assisting veterans in their claims for benefits and performing such other functions as may be provided by law.

FUNCTIONS OF THE BUREAU OF COAST AND GEODETIC SURVEY

Sec. 23. The Bureau of Coast and Geodetic Survey (BCGS) shall be responsible for undertaking basic map-making; exercising supervision over the use of aerial photographs of maps, such as photomosaic, planimetric, and topographic maps; and performing such other functions as may be provided by law.

The Bureau shall have the following functions, among others:

a. Undertake hydrographic and topographic survey of all Philippine waters and the entire Archipelago;

b. Establish control points for coastal and inland surveys;

c. Establish marks for meridian lines and for the determination of magnetic variations;

d. Publish topographic, nautical, and aeronautical charts, coast pilot and notices to mariners associated with hydrography of the Philippine Archipelago;

e. Conduct tidal and current observations for the prediction of the tidal movements;

f. Compile informative data pertaining to survey of the country;

g. Coordinate the activities of surveying and mapping agencies in the government and semi-government corporations;

h. Develop and encourage free private enterprise in the field of surveying and mapping;

i. Promote and encourage research and development for the improvement of production methods;

j. Promulgate and adopt a set of mapping and surveying standards;

k. Obtain the necessary data for the compilation, reproduction, and publication of any map and chart unless such function is vested under existing laws in any other government agency; and

l. Perform such other functions as may be provided by law.

The Bureau, as graphically depicted in the following organization chart, shall have a Planning Division, a Financial and Management Division, an Administrative Division, a Division of Coastal Surveys, a Division of Control and Topographic Surveys, a Geodesy and Geophysics Division, a Cartographic Division, a Photolithographic Division, and a Nautical Division with corresponding duties and responsibilities, as follows:

Functions of the Planning Division

Sec. 23.1. The Planning Division shall have the following functions, among others:

a. Develop programs and formulate plans for nationwide coast and geodetic surveys, observations, and mapping operations;

b. Conduct economic, technical and financial, and organizational feasibility studies for surveys of various coastal areas to provide supportive activities and data for maritime navigation and mineral oil exploitation;

c. Conduct researches on materials used in printing and photolithographic processes and equipment with geophysical and geodetic measurements;

d. Review the progress of projects under implementation to check against established standards;

e. Maintain liaison with the central planning agency and other appropriate planning bodies; and

f. Perform such other functions as may be provided by law.

Functions of the Financial and Management Division

Sec. 23.2. The Financial and Management Division shall have the following functions, among others:

a. Provide, subject to budgetary ceilings, fund estimates in support of the Bureau’s operations, plans and programs;

b. Assist management in the presentation of the Bureau’s budgetary estimates before administrative and legislative bodies;

c. Gather statistics and data on work performance in support of the budget;

d. Prepare annual financial work plans;

e. Advise management on financial matters;

f. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management;

g. Certify to the availability of funds;

h. Implement financial policies and give technical advice on financial matters;

i. Consolidate financial data and submit financial statements and reports;

j. Develop plan and program objectives relative to management improvement in the Bureau;

k. Examine the administrative organization of the Bureau and make recommendations for improvement;

l. Maintain and update the Bureau’s organization and other manuals;

m. Undertake regular management surveys of organizational structure, manpower, and operations; study special problems as assigned; review existing methods, procedures, and systems; and make recommendations for improvement;

n. Review internal control systems for safeguarding money and property to ascertain weaknesses and deficiencies requiring correction; and

o. Perform such other functions as may be provided by law.

Functions of the Administrative Division

Sec. 23.3. The Administrative Division shall have following functions, among others:

a. Advise management on personnel policy and administration;

b. Act on all matters concerning attendance, leaves of absence, appointments, promotion, transfer, and other personnel transactions;

c. Conduct training programs in the Bureau;

d. Provide legal advice to the Director, Assistant Director and the divisions and units of the Bureau;

e. Act on all legal matters pertaining to the Bureau;

f. Receive, collect, and deposit cash, prepare payrolls, and process vouchers for payment of the Bureau’s obligations;

g. Produce and disseminate media materials to implement the information programs of the Bureau;

h. File and maintain necessary records and establish a records disposition program for the Bureau;

i. Procure, store, and distribute supplies and equipment of the Bureau, and conduct periodic inventories of the same;

j. Provide mail, transportation, security guarding, library, archives, and janitorial services; and

k. Perform such other functions as may be provided by law.

Functions of the Division of Coastal Surveys

See. 23.4. The Division of Coastal Surveys shall have the following functions, among others:

a. Operate the ships “Research”, “Pathfinder” and “Atyimba” in accordance with prescribed regulations governing ship operations;

b. Operate the ships as base for smaller survey vessels and launches and field parties;

c. Undertake new and revision surveys of ports, harbors and anchorages involving hydrography, triangulation, topography and leveling; special surveys for national defense and economic development projects; geodetic control surveys; tides, and currents observations; and magnetic, gravity, and oceanographic surveys;

d. Investigate and verify aids and dangers to navigation;

e. Field edit maps, charts, and coast pilot; and

f. Perform such other functions as may be provided by law.

Functions of the Division of Control and Topographic Surveys

Sec. 23.5. The Division of Control and Topographic Surveys shall have the following functions, among others:

a. Operate the RPS “Arinya”, RPS “Arlunya”, Motor Vessel “Alber”, and smaller vessels in accordance with prescribed regulations governing ship operations;

b. Undertake new and revision surveys of ports, harbors and anchorages of limited extent; surveys for special purposes; geodetic control surveys along the coast; tides, and currents observations; and magnetic, gravity, and oceanographic surveys;

c. Investigate and verify aids and dangers to navigation;

d. Field edit maps, charts, and coast pilot;

e. Install and inspect primary and secondary tide stations;

f. Inspect and transport detached field parties;

g. Assist bigger vessels for execution of combined operations;

h. Undertake topographic mapping of the Philippine territory, the extension of horizontal and vertical control based on the Philippine Geodetic and Vertical Controls in land with consequent triangulation stations and bench marks, magnetic, and gravity surveys; and

i. Perform such other functions as may be provided by law.

Functions of the Geodesy and Geophysics Division

Sec. 23.6. The Geodesy and Geophysics Division shall have the following functions, among others:

a. Supervise geodetic survey computation, analysis, and adjustment of triangulation networks;

b. Prepare computation of geographic positions and conversion into plane coordinates;

c. Prepare manuscripts for horizontal and vertical positions;

d. Direct and supervise computation and analysis of astronomical and base line observations;

e. Supervise all computations and adjustments of geophysical observations in the field of terrestrial magnetism and gravity;

f. Plan and supervise the preparation of gravity anomaly maps, isomagnetic and isogenic charts;

g. Check the computation of field observations;

h. Analyze field observations in geomagnetic elements;

i. Supervise all phases of oceanographic computation, analysis, tabulation, synthesis, and final checking;

j. Compute tidal datum planes and predict tidal movements;

k. Prepare tidal and current tables;

l. Process physical oceanographic observations involving temperatures, salinity, and pressure;

m. Prepare oceanographic atlases; and

n. Perform such other functions as may be provided by law.

Functions of the Cartographic Division

Sec. 23.7. The Cartographic Division shall have following functions, among others:

a. Initiate, plan, and supervise the construction and production of topographic maps and aero nautical charts covering the Philippines;

b. Prepare specifications of field surveys;

c. Evaluate data from field surveys and surveys of other public and private agencies;

d. Evaluate topographic and aerial surveys conducted by the Bureau and data from public and private entities for use in the production of topographic and aeronautical charts and maintenance of the same;

e. Coordinate with other divisions in the Bureau and other government and private agencies in possession of relevant information which may be incorporated in the topographic and aeronautical charts;

f. Disseminate topographic and aeronautical information to public and private agencies;

g. Prepare, compile, and maintain topographic maps and aeronautical charts of the national territory; and

h. Perform such other functions as may be provided by law.

Functions of the Photolithographic Division

Sec. 23.8. The Photolithographic Division shall have the following functions, among others:

a. Reproduce by photographic and lithographic processes nautical and aeronautical charts, topographic maps, publications relating to the geography and hydrography of the Philippines, official forms, record books necessary in the operation of the Bureau, and other similar printed matters required by government agencies;

b. Print nautical and aeronautical charts, topographic maps, graphs, diagrams, notices to mariners, coast pilot notes, other publications relating to the geography or hydrography of the Philippines, office and technical forms, and other similar printed matters required by other government agencies; and

c. Perform such other functions as may be provided by law.

Functions of the Nautical Division

Sec. 23.9. The Nautical Division shall have the following functions, among others;

a. Initiate, plan, and supervise the construction and production of nautical charts covering the Philippines;

b. Prepare specifications of field surveys;

c. Evaluate data from field surveys and surveys of other public and private agencies;

d. Evaluate hydrographic surveys conducted by the Bureau and data from public and private entities for use in the production of nautical charts;

e. Coordinate with other divisions in the Bureau and all other government and private agencies in possession of relevant information which may be incorporated in the nautical charts;

f. Disseminate nautical information to public and private agencies;

g. Disseminate and sell to the public directly or through mail orders all Bureau publications received from the Photolithographic Division;

h. Conduct periodic inventories of the publications stock;

i. Prepare reports on distribution and sales of publications; and

j. Perform such other functions as may be provided by law,

FUNCTIONS OF THE WEATHER BUREAU

Sec. 24. The Weather Bureau shall have the following functions, among others:

a. Operate and maintain a system of weather forecasting and storm warning on the level of international efficiency standards for the general public, Domestic Aviation, International Aviation, and inter-island and international shipping in the Philippine waters and adjacent seas;

b. Dispatch telegraphic warnings to provinces threatened by storm;

c. Collect, classify, compute, and analyze climato-logical data from all over the Archipelago for the benefit of agriculture, commerce, industry, public works, hydro-electrical development, irrigation, town planning, etc;

d. Observe, study and interpret seismic (earthquake) disturbances, volcanic activities, and other geophysical phenomena;

e. Determine earthquake centers and major faults, and the relation in time and distribution of Phi1ippine earthquakes;

f. Undertake researches aimed at reducing the danger, to life and property caused by the above-mentioned disturbances;

g. Study the practical application of astronomy to industry, disseminate daily standard time determined by astronomical observations and computations, and rate chronometers, particularly those used in air and sea navigation;

h. Prepare and publish technical papers on meteorological, climatological, seismic and astronomical observations; and

i. Perform such other functions as may be provided by law.

The Bureau, as graphically depicted in the following organization chart, shall have a Coordinating Staff for International Affairs, a Financial and Management Division an Administrative Division, an Institute of Meteorology, a Weather Forecasting Branch, an Observation and Station Facilities Branch, a Field Services Branch, a General Meteorological Services Branch, and an Allied Scientific Services Branch with corresponding duties and responsibilities, as follows:

Functions of the Coordinating Staff for
International Affairs

Sec, 24.1. The Coordinating Staff for International Affairs shall have the following functions, among others:

a. Coordinate the Bureau’s participation in and contribution to cooperative activities specially in relation to such specialized agencies of the United Stations as the World Meteorological Organization (WMO), International Civil Aviation Organization (ICAO), Economic Commission for Asia and the Far East (ECAFE), and other foreign meteorological agencies; and

b. Perform such other functions as may be provided by law.

Functions of the Financial and Management Division

Sec. 24.2. The Financial and Management Division shall have the following functions, among others:

a. Prepare, subject to budgetary ceilings, fund estimates in support of the Bureau’s operations, plans, and programs;

b. Assist management in the presentation of the Bureau’s budgetary estimates before administrative and legislative bodies;

c. Prepare annual financial work plans;

d. Advise management on financial matters;

e. Maintain basic and subsidiary accounting records and books of accounts to reflect accurate and current financial information required by existing auditing rules and regulations and by management;

f. Process requisitions, vouchers, and reports of collections and disbursements;

g. Prepare and submit financial reports to management and other government departments and agencies authorized to receive such reports;

h. Certify to the availability of funds, obligate funds, and issue treasury warrants to liquidate obligations;

i. Develop plan and program objectives relative to management improvement in the Office;

j. Examine the administrative organization of the Department and make recommendations for improvement;

k. Maintain and update the Office organization and other manuals;

l. Undertake regular management surveys of organizational structure, manpower, and operations; study special problems as assigned; review existing methods, procedures, and systems; and make recommendations for improvement; and

m. Perform such other functions as may be provided by law.

Functions of the Administrative Division

Sec. 24.3. The Administrative Division shall have the following functions, among others:

a. Advise management on personnel policy and administration;

b. Act on all matters concerning attendance, leaves of absence, appointments, promotions, transfers, and other personnel transactions;

c. Receive, collect and deposit cash, prepare payrolls and process vouchers for payment of the Bureau’s obligations;

d. Develop programs to have the policies, plans, and activities of the Bureau properly understood by the public;

e. Produce and disseminate media materials to implement the information program of the Bureau;

f. File and maintain necessary records and establish a records disposition program for the Bureau;

g. Procure, store, and distribute supplies and equipment of the Bureau, and conduct periodic inventories of the same;

h. Provide mail, transportation, custodial, janitorial, security, and general utility services for the Bureau; and

i. Perform such other functions as may be provided by law.

FUNCTIONS OF THE INSTITUTE OF METEOROLOGY

Sec. 25. The Institute of Meteorology shall, among others, be responsible for formulating and directing the Bureau’s training programs for meteorological and other technical personnel; developing jointly with the Department of Meteorology, University of the Philippines, research programs in various applied meteorological and allied fields directly related to the needs of the country’s development projects; and performing such other functions as may be provided by law. It shall have a Training Division with corresponding duties and responsibilities, as follows:

Functions of the Training Division

Sec. 25.1. The Training Division shall have the following functions, among others:

a. Establish training facilities for all levels of meteorological personnel including seismological and astronomical personnel;

b. Carry out periodic workshops and seminars providing in-service training to all levels of meteorological, seismological, and astronomical personnel;

c. Publish and disseminate technical papers, bulletins, brochures, and other printed materials for science demonstrations;

d. Obtain fellowships, both local and foreign, for the training of technical personnel in the Bureau; and

e. Perform such other functions as may be provided by law.

FUNCTIONS OF THE WEATHER FORECASTING BRANCH

Sec. 26. The Weather Forecasting Branch shall be responsible for formulating, analyzing, and implementing weather forecast programs; determining weather data needs of the service; studying developments in the science of meteorological analyses and forecasting for local application; and performing such other functions as may be provided by law. It shall have the following divisions with corresponding duties and responsibilities, as follows:

Functions of the Forecasting Division

Sec. 26.1. The Forecasting Division shall have the following functions, among others:

a. Direct the development and dissemination of weather forecasts and warnings;

b. Supervise the general weather service consisting of daily weather forecasts and advices for the public, agriculture, business, commerce, and industry to help promote national development; and

c. Perform such other functions as may be provided by law.

Functions of the Meteorological Analysis
and Exchange Division

Sec. 26,2. The Meteorological Analysis and Exchange Division shall have the following functions, among others:

a. Direct the collection, scheduling, and processing of weather reports covering a large area of the world;

b. Promote the timely exchange of synoptic reports and analyses, both on the domestic and international scale;

c. Analyze large scale motions of planetary weather systems and make predictions of their motions on charts; and

d. Perform such other functions as may be provided by law.

FUNCTIONS OF THE OBSERVATION AND STATION
FACILITIES BRANCH

Sec. 27. The Observation and Station Facilities Branch shall be responsible for formulating and implementing field observation programs; planning for the development, operation, and maintenance of communication, instruments and station facilities; channeling weather forecasts, typhoon warnings, and other meteorological, astronomical, and seismological bulletins through the communication facilities of the Bureau and other agencies; and performing such other functions as may be provided by law. It shall have the following divisions with corresponding duties and responsibilities, as follows:

Functions of the Meteorological Guides and
Standards Division

Sec. 27.1. The Meteorological Guides and Standards Division shall have the following functions, among others:

a. Formulate basic programs and guides for weather observations, port meteorological liaison activities, and visual storm signal network;

b. Exercise technical supervision over field stations on matters concerning meteorological observations, port meteorological liaison activities, and visual storm signal network; and

c. Perform such other functions as may be provided by law.

Functions of the Instrumentation and
Communication Division

Sec. 27.2. The Instrumentation and Communication Division shall have the following functions, among others:

a. Formulate and supervise the installation, repair, and maintenance of the Bureau’s meteorological, seismological, astronomical, and other technical instruments and station facilities;

b. Direct the planning, development, and maintenance of the Bureau’s communication network;

c. Exercise technical supervision over field stations on matters concerning station facilities; and

d. Perform such other functions as may be provided by law.

FUNCTIONS OF THE FIELD SERVICES BRANCH

Sec. 28. The Field Services Branch shall be responsible for observing, recording, and reporting the weather and related seismological and astronomical information in the field; disseminating weather forecasts, typhoon warnings and other meteorological, astronomical, and seismological bulletins in the field; administering standard technical and administrative procedures and staffing pattern for the field services of the Bureau, including services performed by the regional divisions; undertaking effective day-to-day management of the regional divisions; and performing such other functions as may be provided by law. It shall have Regional Divisions with corresponding duties and responsibilities, as follows:

Functions of the Regional Divisions

Sec. 28.1. The three Regional Divisions, namely: Luzon Regional Division, Visayas Regional Division, and Mindanao Regional Division shall have the following functions, among others:

a. Supervise the implementation of the Bureau’s field observation program within their respective regions involving dependent, supplementary, aeronautical and port meteorological, surface synop, supper-air stations, climatological, astronomical, and seismological observation network;

b. Disseminate weather forecasts, typhoon bulletins, and other pertinent information in the fields of meteorology, astronomy and seismology for public consumption;

c. Provide advice for the benefit of the general public, snipping, aviation, agriculture, commerce, and industry;

d. Maintain liaison with agencies concerned within their respective regional areas; and

e. Perform such other functions as may be provided by law.

FUNCTIONS OF THE GENERAL METEOROLOGICAL SERVICES BRANCH

Sec. 29, The General Meteorological Services Branch shall be responsible for compiling, analyzing, interpreting, and documenting climatological, hydrometeorological and agroclimatological data; preparing agrometeorological forecasts; conducting pertinent researches and investigation for the benefit of agriculture, commerce and industry, water resources development and management, etc.; operating the Bureau’s flood warning services; and performing such other functions as may be provided by law. It shall have the following divisions with corresponding duties and responsibilities, as follows:

Functions of the Climatological Division

Sec. 29.1. The Climatological Division shall have the following functions, among others:

a. Direct the compilation, analysis, and interpretation of weather and climatological data;

b. Conduct researches on climatology;

c. Maintain liaison with other climatological services of the world;

d. Supervise the design of climatological networks for hydrologic investigation, commerce, and industry; and

e. Perform such other functions as may be provided by law.

Functions of the Hydrometeorological Division

Sec. 29.2. The Hydrometeorological Division shall have the following functions, among others:

a. Undertake hydrometeorological investigation studies related to water resources development and management;

b. Provide and develop methods and techniques for flood warning services; and

c. Perform such other functions as may be provided by law.

FUNCTIONS OF THE ALLIED SCIENTIFIC SERVICES BRANCH

Sec. 30. The Allied Scientific Services Branch shall be responsible for observing and studying seismological and astronomical phenomena; preparing and disseminating seismological and astronomical data; and performing such other functions as may be provided by law. It shall have the following divisions with corresponding duties and responsibilities, as follows:

Functions of the Seismological Division

Sec. 30.1. The Seismological Division shall have the following functions, among others:

a. Provide technical supervision on the operation and maintenance of seismological observatory and seismic observation network;

b. Conduct seismological studies on Philippine seismicity and utilization of the same in earthquake engineering;

c. Provide technical advice to the public on seismological matters, particularly during occurrence of earthquakes and other seismological phenomena such as seismic sea waves; and

d. Perform such other functions as may be provided by law.

Functions of the Astronomical Division

Sec. 30.2. The Astronomical Division shall have following functions, among others:

a. Provide technical supervision on the operation and maintenance of astronomical observatory;

b. Prepare astronomical ephemerides for publication;

c. Conduct astronomical studies on observational and positional astronomy; and

d. Perform such other functions as may be provided by law.

FUNCTIONS OF THE ARMED FORCES OF THE PHILIPPINES

Sec. 31. The Armed Forces of the Philippines shall be responsible for upholding the sovereignty, supporting the Constitution and defending the territory of the Republic of the Philippines against all enemies, foreign, and domestic; advancing the national aims, interests, and policies; planning the organization, maintenance, development and deployment of its regular and citizen reserved forces for national security; and performing such other duties as the President may direct.

The Armed Forces of the Philippines, as graphically depicted in the following organization chart, shall consist of the General Headquarters; the Major Services composed of the Philippine Army, Philippine Constabulary, Philippine Air Force, and Philippine Navy including the Philippine Coast Guard; the AFP-Wide Support and Separate Units composed of the Finance Disbursing Unit, Philippine Defense Force, AFP Finance Center, Research and Development Center, 1351st Dental Clinic, AFP Terminal Command, National Defense College of the Philippines, AFP Home Defense Training Center, Headquarters Service Group, AFP Centralized Construction Group, Intelligence Service of the AFP, Communications-Electronics Group, V. Luna Medical Center, AFP Logistics Center, Philippine Military Academy, and AFP Command and General Staff College; and the Southwest Command with corresponding duties and responsibilities, as follows:

Functions of the General Headquarters

Sec. 31.1. The General Headquarters shall have the following functions, among others:

a. Provide direction and control of the Armed Forces of the Philippines;

b. Formulate plans and programs for the guidance of the Major Services and other units of the AFP;

c. Provide AFP-Wide Support Services to include training, intelligence, logistics, and technical, administrative and special services; and

d. Perform such other functions as may be provided by law.

The General Headquarters shall retain its organizational structure and perform its present functions under the laws creating it.

Functions of the Philippine Army

Sec. 31.2. The Philippine Army shall have the following functions, among others:

a. Organize, train, and equip army forces for the conduct of prompt and sustained combat operations on land, specifically, to defeat enemy land forces and seize, occupy, and defend land areas;

b. Develop, in coordination with the other major services, tactics, techniques, and equipment of interest to the army for field operations;

c. Train, organize, and equip all army reserve units; and

d. Perform such other functions as the President may direct.

The Philippine Army shall retain its organizational structure and perform its present functions under the laws creating it.

Functions of the Philippine Constabulary

Sec. 31.3. The Philippine Constabulary shall have the following functions, among others:

a. Preserve domestic peace and order and enforce the laws throughout the Philippines;

b. Discharge home defense responsibility in rear areas and perform such other services as the Chief of Staff may direct in time of emergency; and

c. Perform such other functions as the President may direct.

The Philippine Constabulary shall retain its organizational structure and perform its present functions under the laws creating it, except that the function of the Constabulary Training Center relative to training of officers and members of local police agencies shall be transferred to the Police Training Branch of the National Police Commission.

Functions of the Philippine Air Force

Sec. 31.4. The Philippine Air Force shall have the following functions, among others:

a. Organize, train, and equip air forces for prompt and sustained operations in the air and for close support of surface forces;

b. Develop doctrines, procedures, tactics, techniques, and equipment for operations peculiar to the Air Force;

c. Develop, in coordination with the other major services and area commands, doctrines, procedures, tactics, techniques, and equipment for joint operations;

d. Furnish aerial photography for cartographic purposes, in coordination with other government agencies concerned; and

e. Perform such other functions as the President may direct.

The Philippine Air Force shall retain its organizational structure and perform its present functions under the laws creating it.

Functions of the Philippine Navy

Sec. 31.5. The Philippine Navy shall have the following functions, among others:

a. Organize, train, and equip naval forces and maintain and operate naval aircrafts including naval reserve units, necessary to provide water-borne support and assistance required by the Armed Forces of the Philippines;

b. Assist government agencies in the enforcement of laws and regulations pertaining to navigation, immigration, customs revenue, quarantine, fishing, and neutrality in the territorial and contiguous waters of the Philippine Archipelago;

c. Develop, in coordination with the other major services and area commands, the doctrines, procedures, and naval equipment for joint operations, and the doctrines and procedures for amphibious operations;

d. Undertake naval phases of reconnaissance, anti-submarine warfare and the protection of shipping; and

e. Perform such other functions as the President may direct.

The Philippine Navy shall retain its organizational structure and perform its present functions under the laws creating it.

Functions of the Philippine Coast Guard

Sec. 31.6. The Philippine Coast Guard shall have the following functions, among others;

a. Enforce all applicable laws and regulations for the promotion of safety of life and property within the high seas and waters subject to Philippine jurisdiction;

b. Develop, establish, maintain, and operate, with due regard to the requirements of national defense, aid to maritime navigation and sea facilities for the promotion of safety on the high seas and waters subject to Philippine jurisdiction;

c. Approve plans for the construction, repair, alteration and classification of vessels, and inspect and register them for seaworthiness;

d. Conduct operations for the prevention and suppression of illegal entry, illegal fishing, smuggling, and violations of maritime laws;

e. Prescribe regulations for the outfitting of motor boats and the registration thereof;

f. Conduct search and rescue operations at sea;

g. Supervise nautical schools on activities related to navigation, seamanship, engineering, and other allied matters in coordination with the Department of Education and Culture;

h. Prescribe and enforce the manning, citizenship, mustering, and drilling of crew requirements, control of logbooks, discharge, protection, and welfare of seamen; and

j. Perform such other functions as may be provided by law.

Functions of the AFP-Wide Support
and Separate Units

Sec. 31.7 The AFP-Wide Support and Separate Units shall retain their organizational structures and perform their present functions under the laws creating them,

Functions of the Southwest Command

Sec. 31.8. The Southwest Command shall have the following functions, among others:

a. Conduct and suppress all activities inimical to our national interest and security in southwestern Philippines;

b. Assist the national and local police forces, when necessary, in the maintenance of peace and order; and

c. Perform such other functions as may be provided by law.

The Southwest Command shall retain its organizational structure and perform its present functions under the laws creating it.

TRANSITORY MEASURES

Sec. 32. In conformity with the foregoing organization and functional statements, you are hereby directed to prepare with the assistance of the Budget Commission, the Civil Service Commission, and the Presidential Commission on Reorganization, and submit within ninety days from the promulgation of Presidential Decree No. 1 for the approval of the President supplementary details relative to the Staffing Pattern for the Department. The Staffing Pattern that shall be developed for purposes of this installation shall, insofar as practicable, be in accordance with the criteria specified in Paragraph 5, Article I, Chapter I, Part XXIII on General Provisions of the Plan.

Sec. 33. Notwithstanding the above provisions for the required Staffing Pattern, the Armed Forces of the Philippines requirement shall be made so as to conform to the required flexibility of the military establishment. Such Staffing Pattern for the civilian positions in the AFP shall be prepared down to major services and AFP-Wide Support and Separate Units level and/or as necessary so as not to provide inflexibility to the AFP in the performance of its assigned tasks.

Sec. 34. Upon the approval of the Staffing Pattern referred to above, appointments will be made of the personnel to fill the positions authorized in said Staffing Pattern.

Sec. 35. All appointments to the position that shall be authorized under the Staffing Pattern referred to above shall, in general, be in accordance with the merit requirements of the Civil Service law and rules and duly approved qualification standards for each position: Provided, That in the case of new position titles, qualification standards therefor shall be developed by the Department, subject to approval by the President upon recommendation of the Civil Service Commissions Provided, further, That consideration for employment of persons other than those of the agencies and offices affected by this implementation shall be made only after the personnel of such reorganized entities shall have been considered: Provided, finally, That personnel actions which need to be taken as a result of the establishment of the said Staffing Pattern, shall be in accordance with applicable Civil Service law and rules, and the pertinent provisions of Part XXIII on General Provisions of the Plan.

Sec. 36. No original appointments to positions, except confidential positions, in the Staffing Pattern shall be made until all qualified employees in the agencies affected shall have been absorbed to appropriate positions available. You shall furnish the Civil Service Commission a certified list of all employees separated as a result of the implementation of the organization of the Department together with a justification for their separation.

Sec. 37. The position titles that shall be used in the Staffing Pattern shall be tentative for purposes of initial appointments to positions provided therein. The position titles shall be subject to final determination and allocation to appropriate classes and salary ranges by WAPCO upon conduct of the usual audit of the duties and responsibilities assigned to the positions.

Sec. 38. All initial appointments to positions in the Staffing Pattern shall be at the authorized or actual salaries of the incumbents appointed to the positions, whichever is higher. In the reallocation of appropriations authorized to be made under Section 41 of this Letter of Implementation, an adequate lump-sum amount shall be provided to take care of all cases where the actual salary of the appointee is more than the rate authorized.

Sec. 39. Salary increases as may result from appointments to positions in the Staffing Pattern to be proposed shall be effective only after final determination and allocation of said positions by the WAPCO pursuant to Section 37 of this Letter of Implementation.

Sec. 40. The selection and initial appointments of personnel for positions in the Staffing Pattern shall be made with the assistance of a Committee to be composed of a representative each of the Department proper, Civil Service Commission, and Budget Commission: Provided, That in the consideration of personnel to fill positions authorized for the bureaus or comparable units in the Department, a representative of the bureau or comparable unit involved shall sit and participate in the deliberations of the Committee.

REALLOCATION OF APPROPRIATIONS

See. 41. You are likewise directed to cause the preparation, in collaboration with the Budget Commission, of the details of the Reallocation of Appropriations necessary to put into effect the implementation as prescribed by this Letter of Implementation in accordance with Paragraph 4, Article I, Chapter I, Part XXIII of the Plan.

TIMING OF ADMINISTRATIVE ACTIONS

Sec. 42. You are hereby directed to effect the orderly scheduling of transfers, changes, and other transitional actions required by the Plan and this Letter of Implementation: Provided, That all such actions shall be completed within the period prescribed in Paragraph 14, Article I, Chapter I, Part XXIII of the Plan reckoned from the date of issuance of Presidential Decree No. 1. In the interim, each entity affected shall continue to perform its functions until such time as you shall order change or cessation, and each officer and employee shall continue to perform his duties and to exercise his authority until such time as you order otherwise but not beyond the termination of the transition period prescribed above.

Sec. 43. In the process of the final selection of personnel to fill the positions in the Staffing Pattern mentioned above, you are authorized to make the necessary changes in the personnel structures of the Department subject to the approval of the Office of the President, to correct inequities that in your opinion may have resulted from the preparation thereof: Provided, That any adjustment or adjustments that shall be made pursuant hereto shall not result in an increase in the total appropriations for personal services authorized for the Department.

Sec. 44. The organizational structure and functional statements of the Weather Bureau will be superseded with the creation by decree of the Philippine Atmospheric, Geophysical, and Astronomical Services Administration (PAGASA) now pending Presidential decision.

Sec. 45. You are hereby finally directed to note and call the attention of the President to such provisions of Chapter II, Part XIX of the Plan or portions thereof which are inoperable under present conditions in view of Proclamation Order No. 1081, dated September 21, 1972 and which should be suspended until such time as their activation shall be possible.

Done in the City of Manila, this 31st day of December, in the year of Our Lord, nineteen hundred and seventy-two.

(Sgd.) FERDINAND E. MARCOS
President
Republic of the Philippines

Source: Malacañang Records Office